2026 33RD STREET FAIR VENDOR AGREEMENT TERMS AND CONDITIONS
This agreement below is copied and pasted from the 2026 Vendor Application Form, and as such, is identical to it.
It outlines the terms and conditions for participation as a Vendor in the 33rd Street Fair. Please read it carefully.
It outlines the terms and conditions for participation as a Vendor in the 33rd Street Fair. Please read it carefully.
By registering for the 2026 33rd Street Fair, I agree to the following terms and conditions. I acknowledge that these terms are designed to help keep the event safe, successful, and enjoyable for everyone, and to support the efforts of the organizers and the 33rd Street Business Improvement District.
1. Definitions
2. Event Overview
3. Event Participation
My assigned location, and participation in the event, are at the sole discretion of the 33rd Street BID and event management.
I agree to comply with all event rules, regulations, directions, and instructions provided by event organizers. I understand that failure to comply with these conditions may result in removal from the event without refund or recourse, at the sole discretion of the event organizers.
The 33rd Street BID and event organizers reserve the right to reject any application for any reason and refund payments, less contributions.
Full payment of all applicable fees is required at the time of application to secure Vendor participation in the event. Participation will not be reserved until full payment is received.
4. Vendor Sales Proceeds
Vendors retain all proceeds from their own sales.
5. Setup, Operations, and Tear-down
Schedule & Setup:
Equipment and Utilities:
Booth Maintenance:
Cleanup:
6. Event Rules
7. Compliance & Vendor Responsibilities
8. Food Vendors
In addition to the above in Section 7, all Food Vendors (including mobile food units and temporary food tent/booth operations) must adhere to the following safety, environmental, and regulatory standards:
Health Approvals & Operations
Fire Safety, Gas & Tent Specifications
By participating, Food Vendors confirm that their food operation (mobile unit or tent setup) meets all current Saskatchewan Health Authority, Saskatoon Fire Department, and TSASK Gas safety standards, as applicable. Vendors are responsible for remaining aware of and complying with all current regulations applicable to their operation.
Power & Generator Noise Limits
Waste Disposal and Grease Management
8. Event Changes, Cancellations, and Liability
All fees paid are non-refundable. The 33rd Street BID and event organizers have no obligation to refund any payments, including in cases of a Vendor's withdrawal or inability to attend, or due to event cancellation or modification, except as otherwise required by law. This includes cancellation, delay, or early closure due to adverse or hazardous weather.
The event is Rain or Shine, and no refunds will be issued due to weather-related conditions unless required by law.
The 33rd Street BID and event organizers reserve the right to cancel, postpone, curtail, modify, or stop the event at any time without liability for damages or refunds if such action is due to causes beyond their reasonable control, including but not limited to extreme weather, public health or other emergencies, safety or security concerns, or other events that jeopardize the event's safety or feasibility.
9. Organizer's Rights and Enforcement
The 33rd Street BID and event organizers reserve the right to:
10. Assumption of Risk, Release of Liability, and Indemnification
Assumption of Risk: The 33rd Street Fair will proceed Rain or Shine. Vendors are responsible for preparing their booth and merchandise for all weather conditions and for their own personal comfort.
By participating, I acknowledge and voluntarily assume all risks associated with the event, including but not limited to:
Release of Liability: In consideration of being granted permission to participate as a Vendor in the 33rd Street Fair, I hereby for myself, my heirs, executors, administrators, or any others who may claim on my behalf:
Indemnification: I agree to indemnify, defend, and hold harmless the 33rd Street BID and the Released Parties from any and all liability, loss, claims, demands, costs, and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage, or any other kind of damage whatsoever arising from my participation as a Vendor in the 33rd Street Fair. This includes, but is not limited to, claims arising from:
Exception: Nothing herein waives liability for gross negligence or willful misconduct, where such waiver is prohibited by law.
11. Limitation of Liability
I acknowledge that under no circumstance shall the 33rd Street BID or event organizers (including the Released Parties) be liable to me or any other person or entity for special, incidental, consequential, punitive, exemplary, or indirect damages, including but not limited to, loss of goodwill or business profits, work stoppage, data loss, equipment failure or malfunction, or any other commercial damages or loss that may arise from my participation in the event. Every vendor experience is different, and commercial outcomes are not guaranteed.
The total liability of the 33rd Street BID and event organizers to any vendor for any and all claims arising out of or in connection with these terms and conditions or the event shall not exceed the total amount of fees paid by the vendor for participation in the event.
12. Media Consent
In consideration of being granted permission to participate in the 33rd Street Fair, I grant the 33rd Street BID and its authorized representatives the irrevocable, perpetual, worldwide, and royalty-free right and license to capture and use my image, voice, and likeness, as well as images and audio/visual representations of my booth, merchandise, and any individuals associated with my booth (including booth representatives or anyone working there).
This includes the right to reproduce, display, distribute, publish, and create derivative works from such captured materials for any purpose, including promotional, marketing, and archival uses, in any media now known or hereafter developed, without further compensation or notification. I waive any rights to inspect or approve such materials, and acknowledge that they may or may not identify me or my booth representatives as the subject or owner.
Vendors who wish to opt out of media coverage must submit a written request to [email protected] at the time of registration and by August 31, 2026, whichever comes first.
13. Non-Waiver of Rights
The failure of the 33rd Street BID or event organizers to enforce any provision of these terms and conditions shall not be construed as a waiver of such provision or the right to enforce such provision at a later time. No waiver of any term or condition shall be deemed a further or continuing waiver of such term or condition or any other term or condition.
14. Severability
If any part or provision of these terms and conditions is held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
15. Governing Law
This agreement shall be governed by and construed in accordance with the laws of the Province of Saskatchewan.
16. Acceptance of Terms
By completing the registration process and/or participating in the 33rd Street Fair, I acknowledge that I have read, understood, and voluntarily agree to be bound by all the terms and conditions set forth in this document.
1. Definitions
- Event: Refers to the 33rd Street Fair.
- Terms and Conditions: Refers to this entire document, including all its sections, provisions, and any attached schedules or addenda, which together constitute the binding agreement between the Vendor and the 33rd Street BID regarding participation in the Event.
- Vendor: Refers to any individual, business, or entity participating in the 33rd Street Fair as an authorized seller of goods or services.
- Mobile Food Units: Refers to all mobile food operations including food trucks, food trailers, and food carts
- Released Parties: For the purposes of this agreement, "Released Parties" shall collectively refer to the 33rd Street Business Improvement District ("33rd Street BID"), its officers, directors, staff, employees, agents, volunteers, contractors, sponsors, partners, representatives, successors, and all other entities or individuals directly or indirectly involved in the organization, management, promotion, or execution of the 33rd Street Fair.
2. Event Overview
- Event Name: 33rd Street Fair
- Date: Saturday, September 19th, 2026
- Event Time: 10:00 AM - 5:00 PM
- Load-in: Begins at 7:00 AM
- Take-down: Begins at 5:00 PM
3. Event Participation
My assigned location, and participation in the event, are at the sole discretion of the 33rd Street BID and event management.
I agree to comply with all event rules, regulations, directions, and instructions provided by event organizers. I understand that failure to comply with these conditions may result in removal from the event without refund or recourse, at the sole discretion of the event organizers.
The 33rd Street BID and event organizers reserve the right to reject any application for any reason and refund payments, less contributions.
Full payment of all applicable fees is required at the time of application to secure Vendor participation in the event. Participation will not be reserved until full payment is received.
4. Vendor Sales Proceeds
Vendors retain all proceeds from their own sales.
5. Setup, Operations, and Tear-down
Schedule & Setup:
- Booth setup is between 7:00 AM and 10:00 AM on Saturday, September 19th, 2026.
- Visit the INFO Tent by The Flag Shop at 7:00 AM to check in.
- Vehicle Access for Unloading:
- Vehicle access for unloading opens at 7:00 AM.
- Vehicles must be unloaded quickly into your assigned space and immediately moved off-site. Do not begin setting up your booth until your vehicle is parked off-site.
- All vendor vehicles must be COMPLETELY off the event site by 9:00 AM. The barricades will close to all vehicular traffic at this time.
- Vendors arriving after 9:00 AM will be unable to drive onto the site and must carry their items from the nearest available parking.
- Vendors must be fully set up and ready to receive visitors by 10:00 AM.
- Vendors agree to remain fully set up and operating until the fair ends at 5:00 PM, unless early take-down is necessary due to safety concerns, risk of property damage, or at the direction of event organizers in response to unforeseen circumstances.
- Vendors must have all items off-site by 7:00 PM, leaving the street in the condition it was before their arrival.
Equipment and Utilities:
- Vendor registration includes assigned booth space only. No equipment, power, or water is provided.
- Vendors agree to supply their own equipment, tables, tents, quiet power sources, water, and all other operational items needed.
Booth Maintenance:
- Vendors agree to set up within their assigned space and maintain a clean, professional area at all times.
Cleanup:
- After the fair ends at 5 PM, all vendor-generated garbage must be cleaned up, bagged and disposed of in the large black 300-gallon bins provided along 33rd Street.
6. Event Rules
- No subleasing, reselling, or sharing of space without written approval.
- Tents must be in good repair and secured with proper weights (40 lbs on each tent leg recommended),
- Only quiet generators are permitted.
- Do not leave garbage or other items anywhere in the 33rd Street BID.
- Recycle and compost all eligible items. Use recyclable and compostable containers and materials whenever possible.
- No amplified sound, disruptive behavior, aggressive solicitation, or harassment is allowed.
- No smoking, drinking, or possession of alcohol or illegal substances onsite.
- No sale of alcohol, chemicals, weapons, fireworks, or illegal items permitted.
- Vendors agree to help create a welcoming and safe environment for everyone, regardless of race, gender, age, ability, religion, sexual orientation, or background.
- Neither vendors, nor anyone representing their business, will engage in any form of hateful language, harassment, or discrimination. Vendors will treat all participants, staff, and visitors with respect and courtesy at all times, and strive to create a positive and inclusive community experience.
7. Compliance & Vendor Responsibilities
- Legal Compliance: Vendors are solely responsible for adhering to all federal, provincial, and municipal regulations, including, but not limited to, applicable taxes, business licensing, public safety codes, and health and safety certificates.
- Insurance: All vendors are required to carry adequate general liability insurance and property coverage. The 33rd Street BID, its directors, staff, volunteers, and partners are not responsible for any losses, damages, theft, property damage, injuries relating to vendor participation, or for any vendor-related liability. All participation is at the sole risk of the Vendor.
- Permits & Approvals: Vendors must obtain all necessary permits, licenses, inspections, and certificates required for the sale of their items—whether general goods, services, or food products—including proper health and safety labeling. Copies of all valid permits must be made available upon request.
8. Food Vendors
In addition to the above in Section 7, all Food Vendors (including mobile food units and temporary food tent/booth operations) must adhere to the following safety, environmental, and regulatory standards:
Health Approvals & Operations
- Pre-approval & Food Permits: All food sales, cooking, and sampling must be pre-approved by the Saskatchewan Health Authority (SHA) and event management. Mobile food units operating within event boundaries must hold a valid SHA Permit and a valid City of Saskatoon Mobile Food Vendor License.
- Permit Display: Please ensure all required permits, licenses, and inspection stickers are clearly displayed as applicable for spot-checks by city and health officials.
- Temporary Food Service Event Vendor Application: if required by the SHA, Temporary Food Service Event Vendor Application must be submitted to [email protected] by August 17, 2026. Failure to submit by this deadline may result in non-permission to participate and forfeiture of fees. Visit the SHA Temporary Food Service Events webpage for info.
- Health & Safety: Food vendors must provide all required health and safety supplies needed in their operations (e.g., proper handwashing stations, cold storage, calibrated thermometers, etc.) and maintain high cleanliness standards among all operating staff.
- Recommendation: Food Vendors are strongly encouraged to contact the Saskatchewan Health Authority before committing to the 33rd Street Fair to ensure compliance. Food Handling and Food Safety Course information is available through the SHA.
Fire Safety, Gas & Tent Specifications
By participating, Food Vendors confirm that their food operation (mobile unit or tent setup) meets all current Saskatchewan Health Authority, Saskatoon Fire Department, and TSASK Gas safety standards, as applicable. Vendors are responsible for remaining aware of and complying with all current regulations applicable to their operation.
Power & Generator Noise Limits
- No On-Site Power: No electricity or water hookups are provided by the organizers.
- Generator Sound Limits: Food operations may use quiet portable generators. Generators must operate at safe, non-disruptive sound levels, not to exceed 60–65 dB at 7 meters (22 feet) (roughly equivalent to standard conversational volume or background traffic).
- Enforcement: The 33rd Street BID reserves the right to require any generator to be turned off or silenced if noise or exhaust levels disrupt the event, exceed safety limits, or if the vendor fails to comply with SHA standards, fire regulations, or environmental rules. Non-compliant vendors are subject to immediate removal from the premises without refund.
Waste Disposal and Grease Management
- All liquid waste and cooking grease must be collected and hauled away off-site by food vendors. Absolutely no greywater, grease, fats, oils, or wash-water may be discharged onto the street/ground or into city storm drains, gutters, or alleys at any time.
- Solid garbage may be bagged and deposited into the large black 300-gallon bins provided.
8. Event Changes, Cancellations, and Liability
All fees paid are non-refundable. The 33rd Street BID and event organizers have no obligation to refund any payments, including in cases of a Vendor's withdrawal or inability to attend, or due to event cancellation or modification, except as otherwise required by law. This includes cancellation, delay, or early closure due to adverse or hazardous weather.
The event is Rain or Shine, and no refunds will be issued due to weather-related conditions unless required by law.
The 33rd Street BID and event organizers reserve the right to cancel, postpone, curtail, modify, or stop the event at any time without liability for damages or refunds if such action is due to causes beyond their reasonable control, including but not limited to extreme weather, public health or other emergencies, safety or security concerns, or other events that jeopardize the event's safety or feasibility.
9. Organizer's Rights and Enforcement
The 33rd Street BID and event organizers reserve the right to:
- Remove or prohibit any items from being sold at any time, at their sole discretion.
- Charge vendors for cleanup costs or damages if their site is not left in proper condition.
- Remove, ban, or restrict any vendor, and terminate their participation without refund, for violation of these terms, event rules, or any applicable government regulations.
10. Assumption of Risk, Release of Liability, and Indemnification
Assumption of Risk: The 33rd Street Fair will proceed Rain or Shine. Vendors are responsible for preparing their booth and merchandise for all weather conditions and for their own personal comfort.
By participating, I acknowledge and voluntarily assume all risks associated with the event, including but not limited to:
- Weather conditions (e.g., strong winds, rain, heat, smoke).
- Environmental exposure.
- The inherent unpredictability of public outdoor gatherings.
- The possibility of event cancellation, postponement, curtailment, modification, or stopping due to emergencies, adverse conditions, or other causes beyond our reasonable control.
- Personal injury, illness, or death.
- Loss, theft, or damage to my property, including cash, merchandise, equipment, and personal belongings, regardless of cause (including weather or actions of third parties).
Release of Liability: In consideration of being granted permission to participate as a Vendor in the 33rd Street Fair, I hereby for myself, my heirs, executors, administrators, or any others who may claim on my behalf:
- Release, waive, and hold harmless the Released Parties from any and all claims, demands, actions, or liabilities for any loss, injury, damage, or expense I may suffer, whether arising from negligence or otherwise, except as prohibited by law.
- Covenant not to sue the Released Parties, for myself, my heirs, executors, administrators, or any others who may claim on my behalf.
- Waive the right to pursue any form of legal action or compensation related to these risks, including claims for lost sales, adverse weather impacts, or cancellation or modification of the event.
Indemnification: I agree to indemnify, defend, and hold harmless the 33rd Street BID and the Released Parties from any and all liability, loss, claims, demands, costs, and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage, or any other kind of damage whatsoever arising from my participation as a Vendor in the 33rd Street Fair. This includes, but is not limited to, claims arising from:
- Any act or omission by me or my representatives.
- Any breach of these terms and conditions by me or my representatives.
- Any injury to persons or damage to property caused by me or my representatives.
- Any violation of laws, regulations, or third-party rights by me or my representatives.
Exception: Nothing herein waives liability for gross negligence or willful misconduct, where such waiver is prohibited by law.
11. Limitation of Liability
I acknowledge that under no circumstance shall the 33rd Street BID or event organizers (including the Released Parties) be liable to me or any other person or entity for special, incidental, consequential, punitive, exemplary, or indirect damages, including but not limited to, loss of goodwill or business profits, work stoppage, data loss, equipment failure or malfunction, or any other commercial damages or loss that may arise from my participation in the event. Every vendor experience is different, and commercial outcomes are not guaranteed.
The total liability of the 33rd Street BID and event organizers to any vendor for any and all claims arising out of or in connection with these terms and conditions or the event shall not exceed the total amount of fees paid by the vendor for participation in the event.
12. Media Consent
In consideration of being granted permission to participate in the 33rd Street Fair, I grant the 33rd Street BID and its authorized representatives the irrevocable, perpetual, worldwide, and royalty-free right and license to capture and use my image, voice, and likeness, as well as images and audio/visual representations of my booth, merchandise, and any individuals associated with my booth (including booth representatives or anyone working there).
This includes the right to reproduce, display, distribute, publish, and create derivative works from such captured materials for any purpose, including promotional, marketing, and archival uses, in any media now known or hereafter developed, without further compensation or notification. I waive any rights to inspect or approve such materials, and acknowledge that they may or may not identify me or my booth representatives as the subject or owner.
Vendors who wish to opt out of media coverage must submit a written request to [email protected] at the time of registration and by August 31, 2026, whichever comes first.
13. Non-Waiver of Rights
The failure of the 33rd Street BID or event organizers to enforce any provision of these terms and conditions shall not be construed as a waiver of such provision or the right to enforce such provision at a later time. No waiver of any term or condition shall be deemed a further or continuing waiver of such term or condition or any other term or condition.
14. Severability
If any part or provision of these terms and conditions is held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
15. Governing Law
This agreement shall be governed by and construed in accordance with the laws of the Province of Saskatchewan.
16. Acceptance of Terms
By completing the registration process and/or participating in the 33rd Street Fair, I acknowledge that I have read, understood, and voluntarily agree to be bound by all the terms and conditions set forth in this document.